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Verity Consulting Ltd (“the Company”, “We”, “Us”, “Our”) complies with the New Zealand Privacy Act 2020 (“the Act”) when dealing with personal information. ‘Personal Information’ is information about an identifiable individual (a natural person). This policy sets out how we will collect, use, disclose and protect your personal information when conducting permanent and contract recruitment services and other similar professional services. This policy does not limit or exclude any of your rights under the Act. If you wish to seek further information on the Act, see www.privacy.org.nz.
CHANGES TO THIS POLICY.
We may change this policy from time to time by uploading a revised policy on to the website. The change will apply from the date that we upload the revised policy. If you do not agree to any change we make, you should immediately stop using our services and our website.
WHY DO WE COLLECT YOUR PERSONAL INFORMATION?
We collect, use and disclose your personal information to provide you with permanent and contract recruitment services and other similar professional services, to market our functions and to meet our legal obligations.
WHO DO WE COLLECT YOUR PERSONAL INFORMATION FROM?
WHAT TYPES OF PERSONAL INFORMATION DO WE USUALLY COLLECT?
We may collect personal information such as: Identifying information such as your name, date of birth, citizenship or residency and appearance; Your contact details such as your email address, postal address and mobile phone number; Your billing details (if you are paying us) such as bank account or credit card details, including number, expiry date, cardholder name and billing address; Your billing details (if we are paying you) such as bank account details, including number, branch, SWIFT code, account holder, and New Zealand Inland Revenue number Information about your work history, such as your occupation, employment history and/or details, credit history, education and qualifications, personal and professional skills and attributes, testimonials and feedback, including your curriculum vitae and other documents that may contain further personal information. Passport, Driving Licence or other photographic or non-photographic ID Information for reference checks (nominated by you) which may contain further personal information Credit checks, NZ work right/visa checks, passport checks, AML checks and criminal history checks; Information from assessments required by a potential employer (such as psychometric tests and qualification/education/work history checks); Information about your preferences, such as how you would prefer to be contacted; and Website user data, collected when you visit our website. Website user data may include your IP address, cookies, device information, unique device identifiers, operating system and version and mobile network information.
HOW WE WILL USE YOUR PERSONAL INFORMATION?
The personal information that you provide or we collect on you will be available to and be used by our employees to conduct our business services, which includes, but is not limited to: Verifying your identity; Conducting permanent or contract recruitment services, or other similar professional services on behalf our clients; Marketing our services or products to you and matching you with job opportunities with our clients that meet your requirements; Identifying what jobs you are interested in; Carrying out reference and relevant probity checks; Assessing your suitability for employment; Sending you email communications, including our newsletter; Sending your details to prospective clients (e.g. CV, reference checks etc) with your permission for specific consulting assignments; Personalising and improving your experience on our website or with services we provide; Communicating with you in relation to any matter relevant to our business, or website, and the services and products we provide; Monitoring web or online application usage; Keeping our records up to date; Responding to any communications from you, including handling a complaint; Conducting research or statistical analysis (on an anonymised basis); Protecting and/or enforcing our legal rights and interests, including defending any claim; and Using the information for any other purpose authorised by you or the Act. Where we communicate with you to market our services or for other marketing purposes, we will comply with the Unsolicited Electronic Messages Act 2007. This means that we will provide you with instructions for unsubscribing from such messages if you choose.
HOW WILL WE DISCLOSE YOUR PERSONAL INFORMATION?
PROTECTING YOUR PERSONAL INFORMATION.
All information collected from you is stored on a secure database and we will take reasonable steps to keep your information safe from loss, unauthorised activity or misuse at all times. The database is password protected and can only be accessed by authorised employees. Our employees are subject to confidentiality agreements as part of their employment contract.
HOW LONG WILL WE KEEP YOUR PERSONAL INFORMATION?
We will retain your personal information for as long as it is needed for the purpose for which it was collected (or any other purpose you have consented to) or for so long as we required by law to retain it. We may retain your curriculum vitae and other application documents on file beyond your initial application for future roles, should you wish for these documents to be deleted, please contact us at the details below.
ACCESSING AND CORRECTING YOUR PERSONAL INFORMATION.
Subject to certain grounds for refusal under the Act, you have the right to access your readily retrievable personal information that we hold and to request a correction to your personal information. Before you exercise this right, we will need evidence to confirm that you are the individual to whom the personal information relates. In respect of a request for correction, if we think the correction is reasonable and we are reasonably able to change the personal information, we will make the correction. If we do not make the correction, we will take reasonable steps to note on the personal information that you requested the correction. If you want to exercise either of the above rights, email us at firstname.lastname@example.org. Your email should provide evidence of who you are and set out the details of your request. (e.g. the personal information, or the correction, that you are requesting) We may charge you a reasonable cost of providing to you, copies of your personal information or for correcting that information.
We respect your privacy and we take all complaints and concerns regarding privacy very seriously. If you have any questions about privacy related issues or wish to complain about the handling of your personal information by us, please contact our Privacy Officer at email@example.com. We may ask you to lodge your complaint in writing. Any complaint will be investigated by the Privacy Officer using our internal processes, under which we will access your complaint and respond to you within a reasonable time. If you are not satisfied with the outcome of our investigation, you may wish to contact the Office of the Privacy Commissioner at www.privacy.org.nz
While we take reasonable steps to maintain secure internet connections, if you provide us with personal information over the internet, the provision of that information is at your own risk.
THIRD PARTY SITES AND SERVICES.